Pre-recorded Order vs. Customs Declaration: Customs Clearance Guide

Complex international logistics processes and cumbersome customs declaration procedures often become bottlenecks that restrict the rapid development of enterprises. In order to help more companies focus on their core businesses and reduce troubles in international logistics and order fulfillment, warehousing and distribution, today we will explore the difference between pre-recorded order and customs declaration, reveal the key links in the international logistics process, and introduce how to achieve efficient and smooth cross-border trade through Chinadivision, a professional international order fulfillment service provider.

What is a pre-recorded order?

As a preliminary declaration document for customs import and export declaration in the preparatory stage before customs declaration, the pre-recorded order plays a vital role. It is provided by a professional customs declaration company and covers detailed information on imported and exported goods. This document is not only the basis for customs review, but also an important basis for subsequent tax refunds, foreign exchange settlement and other operations. It is mainly used for cargo owners to check the accuracy of customs declaration information and ensure that the customs declaration data is correct.

After the pre-recorded data is reviewed by the Customs Document Review Center, it is printed into a formal customs declaration. It must be accompanied by relevant documents (such as invoices, packing lists, etc.) and submitted to the on-site customs for verification. After customs clearance is completed, the pre-recorded form can be used as an important basis for tax refund or foreign exchange settlement documents.

Features and Functions

The pre-recorded form can be obtained from the customs declaration company after customs clearance, and its content is consistent with the final customs declaration. After passing the review of the Customs Document Review Center, the data will be returned to the pre-entry center, and the formal customs declaration can be printed out at this time.

Importance

The accuracy of the pre-recorded form is directly related to the smooth progress of customs declaration. Any errors or omissions in the information may cause customs declaration delays or be returned by the customs, which in turn affects the timely delivery of goods.

What is a customs declaration?

The customs declaration, as a document officially printed by the customs, is the final certificate after the successful customs declaration of imported and exported goods, and is also a certificate of tax refund and compliance. It is divided into import customs declaration and export customs declaration, which records the name, quantity, value, origin and other information of the goods in detail. It is a legal document that requires the customs to handle customs clearance procedures for its goods in accordance with the applicable customs system.

There are two types of customs declaration forms: import declaration forms and export declaration forms. The consignor or consignee of imported and exported goods or their agents shall declare in the format specified by the customs. The content is consistent with the actual goods information and the pre-recorded form.

Tax Refund and Compliance

For export companies, the customs declaration form is the key voucher for applying for tax refund. At the same time, it is also an important basis for import companies to pay foreign exchange and handle import procedures.

Legal Effect

The customs declaration form has legal effect, and any modification or alteration must be formally approved by the customs. Therefore, it is crucial to ensure the accuracy of the customs declaration form.

The main difference between the pre-recorded form and the customs declaration form

Function and Use

Pre-recorded form: mainly used by the cargo owner to check the accuracy of the customs declaration information, prepare the information and materials required for customs declaration in advance, and reduce the error rate in the customs declaration process.

Customs declaration form: It is a legal document for the customs clearance of imported and exported goods. The customs supervises and taxes the goods according to the information on the customs declaration form. At the same time, the customs declaration form is also an important basis for handling export tax rebates, foreign exchange management, customs statistics, and audits and investigations.

Generation and process

Pre-recorded form: The customs declaration agent enters the goods declaration information at the international trade single window, and prints out the pre-recorded form for the consignor to check after verification. After the consignor has verified that it is correct, the customs declaration agency will send the verified pre-recorded form information to the customs system.

Customs declaration form: After the customs system receives the information, the pre-recorded form shows the review status. At this time, the customs declaration agency can print out the formal customs declaration form for subsequent operations.

Legal effect

Pre-recorded form: It can be modified before formal declaration and has no legal effect.

Customs declaration form: Once approved by the customs, it has legal effect and is the "pass" for the formal customs clearance of goods.

The pre-recorded form is the "touchstone" before customs declaration, helping enterprises to discover and correct errors in advance and ensure the smooth progress of formal customs declaration; and the customs declaration form is the "pass" for the formal customs clearance of goods, and its accuracy and timeliness are directly related to the trade costs of enterprises.

How to simplify the process of pre-recorded orders and customs declarations?

Professional document management

Use the digital tools of international fulfillment service providers to ensure that the input data of pre-recorded orders is accurate and avoid review delays caused by incorrect information. Check the contents of the customs declaration in advance to ensure that it is consistent with the actual cargo information to reduce the risk of subsequent disputes.

Optimize document preparation

Equip a professional team to quickly process the required documents, including commercial invoices, packing lists, cargo certificates, etc. Communicate policies with customs in advance to ensure that the documents comply with the latest regulations.

Real-time monitoring of customs clearance status

With the help of intelligent logistics management systems, track each stage of the customs clearance process and deal with potential problems in a timely manner. Keep in close contact with customs and freight forwarders to ensure a smooth process.

Choose a reliable international fulfillment service provider

Cooperating with experienced fulfillment agent service providers, such as ChinaDivision, makes the complex customs clearance process efficient and worry-free.

How to ensure the accuracy of customs declaration information?

With pre-recorded orders, cargo owners can check the customs declaration information in advance to ensure that the customs declaration data is correct. This can greatly reduce the error rate in the customs declaration process and improve customs declaration efficiency.

What should I do if I fill in the pre-recorded form incorrectly? Will I be fined by the customs?

Pre-examination error correction mechanism: Before formal declaration, ensure the consistency of the pre-recorded form with the packing list and invoice, and identify errors in key fields such as commodity code (HS Code), weight, and amount;

Error tolerance window period: If an error is found within 2 hours after the customs receives the pre-recorded form, you can avoid punishment through the "declaration withdrawal" function (only for non-sensitive goods).

Chinadivision: Your international order fulfillment expert

Faced with complex international logistics processes and cumbersome customs declaration procedures, many B2B companies and e-commerce sellers feel overwhelmed. At this time, it is particularly important to choose a professional international order fulfillment service provider. As an industry-leading international order fulfillment service provider, Chinadivision is committed to providing companies with one-stop cross-border trade solutions.

Document preparation and review

Ensure that the contents of the pre-recorded form and the customs declaration form are accurate and reduce delays caused by inconsistent information.

Full customs clearance support

From document submission to customs clearance of goods, provide customers with efficient and reliable customs clearance services.

Intelligent logistics management system

Provides real-time status tracking, allowing you to keep track of cargo dynamics at any time and improve transportation transparency.

Global distribution network

Covering major international markets, ensuring that goods are delivered to customers on time and safely.

Professional service

We have a professional customs declaration team and rich customs declaration experience, and can handle various customs declaration procedures accurately and efficiently. At the same time, we also provide a full range of services such as warehousing, distribution, returns and exchanges to ensure that the whole process of goods from warehousing to delivery is worry-free.

Reduce costs

Through large-scale operations and refined management, we can significantly reduce the international logistics costs of enterprises. In addition, we also provide flexible settlement methods and preferential policies to help enterprises further save costs.

Improve efficiency

With advanced logistics management systems and intelligent warehousing equipment, we can achieve rapid sorting, packaging and delivery of goods. This can not only shorten the delivery cycle, but also improve customer satisfaction.

If you have any questions or needs about international logistics processes, customs declaration procedures or Chinadivision's services, please feel free to contact us. We will be happy to answer your questions and provide professional customized service solutions.