Logistics Shipping Label Specifications and Labeling Precautions

Mar 13,2024
Industry News
What information does a logistics shipping label need to contain? How to affix overseas warehouse warehousing labels? Things to note when labeling incoming goods

Logistics shipping labels play a vital role in the entire cargo transportation process. They carry basic information necessary to identify, track, and process packages. As a professional logistics and transportation service provider, we know the importance of a complete and standardized logistics label to ensure the smooth flow of packages.

What information does a logistics shipping label need to contain?

A standard logistics shipping label should first contain the sender and recipient details, such as name or company name, full address, contact number, and optionally an email address. This information not only helps us accurately understand the source of the package, but also allows us to contact the sender when necessary, which is the key to ensuring that the package can be accurately delivered to the intended recipient.

In addition, shipping service information is also an integral part of the label. It includes the selected shipping method, service type, shipping account number, and tracking number or barcode. This information can facilitate transportation arrangements, and allow senders and recipients to monitor the status of packages in real time, enabling full visual tracking.

Logistics Shipping Label

The label should also list the package details in detail, such as the weight, size and quantity of the package, which helps in more accurate freight calculation and route planning. At the same time, for some specially handled packages, such as fragile items, items that require specific placement, etc., corresponding special handling instructions should also be indicated on the label to ensure the safety of the package during transportation.

For international shipments or shipments containing dangerous goods, the label also needs to include regulatory and compliance information such as customs declarations, dangerous goods information, and possible return addresses. This information is necessary to ensure that the package can successfully pass customs inspection and comply with relevant laws and regulations.

Finally, considering that different carriers may have specific label format requirements or additional information, we will also strictly follow the carrier's guidelines when making labels to ensure label compliance.

How to affix overseas warehouse warehousing labels?

The affixing of overseas warehouse labels usually follows a standardized process to ensure the efficiency and accuracy of inventory management.

Overseas warehouse warehousing label specifications

When carrying out overseas warehouse warehousing operations, the standardized use of labels is crucial. It not only improves warehousing efficiency and reduces errors, but also ensures accurate tracking and management of products in the warehouse.

In order to ensure label readability and easy scanning, the minimum size of product labels should be 7*3cm. Please make labels according to these dimensions to ensure that scanning equipment can accurately read the label information.

For overseas warehouses in the United States/Canada/UK overseas warehouses, product labels should be printed on the agent system using thermal paper. The SKU barcode label should be a barcode plus QR code label, automatically generated by the agency system. Labels must be kept clean and tidy, with complete information and legible and scannable.

For Polish overseas warehouses, product labels are also printed on thermal paper in the agent system, but only the barcode is printed. The SKU information must be clearly displayed on the barcode to facilitate warehouse staff to quickly identify the product. Likewise, labels should be kept clean, complete, legible, and scannable.

Product labels should be affixed in the middle of the largest side of the product. This ensures that when products are stacked or moved, the labels are always visible so workers can quickly find and scan them.

A guide to correctly affixing logistics shipping labels

Prepare labels

Ensure labels are printed accurately and contain all necessary information such as product name, SKU (stock keeping unit) number, barcode, quantity and any other relevant details required by the warehouse management system. Adhesive labels are required and the surface to which they are attached must be clean and dry. This will help the labels adhere properly and prevent them from peeling. A barcode scanner or handheld device for scanning and verifying labels may also be required.

Check product SKU

Before applying the label, inspect the product to make sure it matches the information on the label. Verify SKU number, quantity, and any other relevant details to avoid mismatches or errors.

Adhesive labels

Carefully peel each label from its backing and apply it to the designated area on the product or packaging. Make sure the label is positioned correctly and firmly attached to the surface.

Barcode scanning and verification

Once the labels are applied, use a barcode scanner or handheld device to scan each label and verify that it matches the corresponding product in your inventory management system. This step helps ensure accuracy and detect any labeling errors or discrepancies.

Record label information

Record label information in your inventory management system, including the products with each label attached. This will help track inventory, manage stock levels and fulfill customer orders efficiently. Maintain records of the labeling process, including any quality control checks or inspections performed. Store this information for future reference and audit purposes.

Monitor label affixing status

Regularly inspect labeled products to ensure labels are securely affixed and clearly visible. Promptly replace any damaged or missing labels to maintain accurate inventory records.

The above is an effective way to affix overseas warehouse storage labels, which can ensure efficient inventory management and smooth operation of the supply chain.

Things to note when labeling incoming goods

First of all, every piece of goods that needs to be put into storage must be labeled with a product label. This is an important step to ensure that the goods can be accurately identified and tracked.

Secondly, make sure not to stick product labels on the outer box. Doing so may increase the risk of sending the wrong goods. Once the wrong goods are sent, the customer will be responsible for the consequences.

In addition, product labels cannot be affixed to wrapping film or outer packaging film. Because if the wrapping or film peels off, the label is likely to be lost as well, making it impossible to accurately identify the cargo information.

There is also a small detail, that is, do not cover product labels with tape. The tape may oxidize the label, making it impossible for the warehouse to scan and recognize the label information.

Finally, only one barcode is allowed on each product. This barcode, also known as the SKU barcode, is the unique identification code of the product. If there are any consequences caused by incorrectly pasting the barcode, the customer will be responsible for it.

Therefore, when labeling, please be careful and conscientious to ensure that every step is correct, so as to ensure the smooth progress of warehousing and avoid various problems that may arise in the future.

By carefully designing and producing logistics shipping labels, we ensure that every package can be accurately identified, routed efficiently, and delivered to the intended recipient in a timely manner. At the same time, this also provides strong support for tracking parcel movements, handling any potential issues, and complying with relevant regulations. If you are interested in Chinadivision's logistics and transportation services or have any questions, please feel free to contact us and we will wholeheartedly provide you with professional consultation and cooperative support.

About the Author: Limi

About the Author: Limi

Limi is a content marketing expert at ChinaDivision, helping businesses and e-commerce sellers navigate the complexities of international shipping by providing actionable tips and comprehensive guides on logistics, shipping, and cargo transportation.